Advantages of Price Quote Templates
Price quote templates are ready-to-use formats of documents that are used to respond to requests from buying companies when they submit a Request for Quotation (RFQ). They are widely used in different industries and are usually included along with technical business information to support the prices quoted for the requested item or service.
These templates usually contain the basic information needed for any price quote that needs to be prepared urgently, and have text/data boxes or fields created for quick entries. These include company name, address, quantities, rates, earliest possible ship date, seller contact, etc. Price quote templates are a bonus, as some of them can be further modified to incorporate any information not in the original template, and are free to download from finance and business related websites.
Another great advantage associated with price quote templates is that they can be used by commonly available spreadsheet and word processing software, for example, Microsoft Word and Excel. They can be edited to meet specifications, while some even allow company logos to be embedded, giving the document a more professional look. Some of the Excel formats also have built-in formulas, to aid in calculations when multiple figures and rates are part of the quote.
Additionally, price quote templates are available for use on the go, unlike those that are connected to the company network. If a business manager is in a remote location and needs to quickly show a documented offer to a potential buyer, they can easily go online from their mobile phone, download a suitable template, enter the required data and print via a Bluetooth printer. Therefore, the real-time availability of these templates means that no opportunity is missed, regardless of your location.
Ultimately, these templates serve as a means of increasing efficiency by reducing the time spent trying to build quotes from scratch every other time. For this reason, most enterprise resource planning (ERP) software companies include price quote templates and virtually all business documents in their packages.